For Responsible Persons at wholesalers, 3PLs & brokers
When the inspector asks who was trained on SOP-014 v4 — you answer in one click.Your SOPs become role-based training, e-signatures and an inspection-ready record. Automatically.
TrainTrace reads the SOPs you already have, generates role-based GDP training with every question traced to its source clause, collects e-signed completions, and — when a document changes — flags exactly who must retrain on exactly what changed.
Upload 3 SOPs · gap report in 24 h · no sales call
Deficiency letter, page 1
The training matrix is where good distributors get findings.
The training matrix lives in Excel and was last touched just before the previous audit.
The SOP changed in March. Half the warehouse team is signed off on the old version, and nobody can say which half.
The inspector asks for one operator's training evidence. Someone leaves the room to dig through folders.
The MHRA GDP Inspectorate ran 1,428 inspections in a single year — and its published deficiency data puts the quality system at the top of the findings list. Its working principle is simple: if training isn't documented, it didn't happen. See the MHRA data
From SOP to signed record — four steps.
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10:02 · 6 documents ingested
Upload what you already have.
SOPs, quality manual, job descriptions. PDF or Word. No authoring, no course building.
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10:04 · training generated · 47 items · 47 citations
Training writes itself — with receipts.
Role-based micro-training and assessments per role — warehouse, driver, RP and deputy, office. Every question links to the exact SOP passage or GDP clause it comes from, and nothing goes live before you approve it.
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10:31 · J. Weber signed · SOP-014 v4
Staff complete and sign on any device.
eIDAS-compliant e-signature, timestamped, bound to the exact document version. The record writes itself into an append-only log.
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11:15 · SOP-014 v5 uploaded → 12 staff flagged
A document changes. The right people retrain — on the delta only.
TrainTrace diffs v4 against v5, identifies affected roles, and issues retraining covering only what changed. Your matrix is never out of date again.
Chapter 2, evidenced.
Built against the text you're inspected against.
| GDP requirement (2013/C 343/01, Ch. 2) | Your evidence in TrainTrace |
|---|---|
| Sufficient competent personnel; competence assessed before GDP tasks | Role profiles with assessment results, dated before task authorisation |
| RP oversees the training programme | RP approval step on every module; RP dashboard as programme record |
| Training on tasks performed, products handled, and GDP — initial + refresher | Auto-generated role-based modules from your SOPs; scheduled refreshers |
| Training records kept; effectiveness evaluated | E-signed, version-bound records with assessment scores; one-click inspection export (PDF) |
Excel, an LMS, an eQMS — or this.
| Capability | Excel + binders | Generic LMS | Heavy eQMS | TrainTrace |
|---|---|---|---|---|
| Records tied to document version | Manual | No | Yes | Yes |
| Retraining on document change | Someone remembers | No | Trigger, full re-read | Automatic, delta only |
| Training generated from your SOPs | — | Upload courses yourself | Buy course library | Generated, clause-cited |
| Inspection export | Hours | Partial | Yes | One click |
| Setup time | — | Weeks | Months, validation project | One afternoon |
| Cost per year | "Free" + findings | €3–8k | €25k–100k | from €1,788 |
Founding cohort
Built with Responsible Persons, not for them.
We're onboarding five distribution sites as design partners. You get 50% off for 12 months, a direct line to the founder, and a product shaped around your next inspection. We get the honest feedback. When we quote you on this page later, it will be with your written permission — nothing here is ever invented.
Boring where it should be boring.
EU data residency.
Hosted in the EU. Your SOPs are handled under a DPA and deleted within 90 days.
eIDAS-compliant signatures.
Legally valid completion records, timestamped and version-bound.
Append-only audit log.
Records are hash-chained. Nothing is silently edited — including by us.
GDPR by default.
DPA on request. Export or delete everything, any time.
Flat per site. Never per head.
Starter
€149 /mo
- 1 site
- Up to 25 staff
- Unlimited documents
- Inspection export
- E-signatures included
Standard
€349 /mo
- Up to 100 staff
- Multi-role matrices
- Refresher scheduling
- Priority support
- Everything in Starter
Multi-site / 3PL
€699+ /mo
- Multiple sites or client mandates
- Client-separated workspaces
- Onboarding assistance
- Everything in Standard
All plans: unlimited SOPs, cancel monthly, EU hosting.
For less than one external RP refresher course a year, every person on site is provably trained on the current version of every SOP.
Fair questions.
Records are e-signed (eIDAS), timestamped, bound to the exact document version, and exportable as a complete evidence pack. That is the structure GDP asks for: kept records, assessed competence, evaluated effectiveness. We also give you the full audit log — the opposite of a black box.
Every generated question and statement carries a citation to the exact passage of your SOP or the GDP text it came from. Anything without a source doesn't ship. And nothing reaches staff before the RP approves it.
Yes — client mandates live in separated workspaces, each with its own document set, matrix and export.
Import your existing matrix; historical records are preserved as legacy entries so your history stays complete.
Hosted in the EU. Email delivery uses a US sub-processor under standard contractual clauses — the full list is in our privacy notice. DPA available.
No. It does one job — training and competence records — and does it in an afternoon, not a validation project. It sits happily next to whatever else you run.
Monthly plans, cancel anytime, full export of every record and signature before you go.
Your next inspection is already scheduled.
Send us three SOPs today — see your training gaps tomorrow.
No call. No card. 24-hour turnaround.